The City Council meeting of the City of Shelbyville, held at 170 E. Main St. Shelbyville, IL was called to order by Mayor Jeff Johnson at 6:00 p.m. on Monday, June 1, 2020. This was a Remote Meeting due to the Shelter in Place Ordered by Governor Pritzker. Invocation was given by Mayor Jeff Johnson. All present recited the Pledge of Allegiance.

Roll call of the Governing Body:

Martha Firnhaber, Commissioner Present

Thom Schafer, Commissioner Present Via Zoom Meeting

Mark Shanks, Commissioner Present Via Zoom Meeting

Debe Wright, Commissioner Present

Jeff Johnson, Mayor Present

Also present: City Clerk Rachel Wallace, Deputy City Clerk Sara Reber, City Treasurer Kelly Pasley, and Chief of Police David Tallman.

City Engineer Alan Spesard and City Attorney Jack Kiley attended via Zoom meeting.

CONSENT AGENDA

The consent agenda included the May 18, 2020 Council meeting minutes and claims to be approved. Com. Schafer made a motion to approve the consent agenda as presented. Com. Firnhaber seconded the motion. Roll call vote: Firnhaber aye, Schafer aye, Shanks aye, Wright aye, Mayor aye. Motion carried.

APPROVE GENERAL LICENSE FOR MOBILE FOOD UNITS

Applications for annual mobile food unit licenses were received from Pauly’s BBQ, Smokin’ BBQ Stewy Style, and D-Dirty Burger. Com. Firnhaber made a motion to accept the applications and issue annual licenses. Com Shanks seconded the motion. Roll call vote: Firnhaber aye, Schafer aye, Shanks aye, Wright aye, Mayor aye. Motion carried.

APPROVE ENGINEERING AGREEMENT FOR CONSTRUCTION OVERSITE OF THE SOUTH MORGAN STORM SEWER PROJECT

A proposed engineering agreement between Illinois Department of Transportation and the City of Shelbyville to improve the storm drain from Main Street South along Morgan Street to First Street and East to South Washington Street was presented to the Council. Com. Schafer made a motion to approve the engineering agreement as presented. Com. Shanks seconded the motion. Roll call vote: Firnhaber aye, Schafer aye, Shanks aye, Wright aye, Mayor aye. Motion carried.

APPROVE ORDINANCE TO ALLOW OUTSIDE SERVICE AT RESTAURANTS AND BARS DURING PHASE 3 OF THE RESTORE ILLINOIS PLAN

The global outbreak of the Coronavirus Pandemic led to the prohibition of onsite consumption at restaurants and bars. On May 20, 2020, the Governor of the State of Illinois stated that during Phase 3 of Restore Illinois Plan, restaurants and bars may begin outdoor service on May 29, 2020. Com. Schafer made a motion to accept an ordinance to allow outdoor service of food and alcohol. Com. Firnhaber seconded the motion. Roll call vote: Firnhaber aye, Schafer aye, Shanks abstain, Wright aye, Mayor aye. Motion carried.

PRESENTATION OF APPROPRIATIONS ORDINANCE AND SCHEDULING OF PUBLIC MEETING

The annual appropriation for the City of Shelbyville for the fiscal year 2020-2021 was presented to the Council. Com. Wright made a motion to place the proposed ordinance on file for public inspection and schedule a public meeting for June 15, 2020, at 5:45pm. Com. Firnhaber seconded the motion. Roll call vote: Firnhaber aye, Schafer aye, Shanks aye, Wright aye, Mayor aye. Motion carried.

APPROVE ADVERTISING FOR BIDS TO REPAIR THE CHAUTAUQUA AUDITORIUM

Discussion was held regarding advertising for bids to repair the Chautauqua Auditorium. Rick Collins, of Trillium Dell, was directed to create a budget for the repairs, including roofing, windows, siding, and doors. Discussions will continue at the June 15, 2020 Council meeting.

UNFINISHED BUSINESS

Com. Schafer spoke about work being planned by the Street Department including road work,

mowing, and the cutting of trees.

Com. Shanks commended the Park Department for their assistance in providing tables for outdoor seating for restaurants and bars. Com. Shanks thanked Jonathan Eloe, of Eloe Lawn & Landscape for his generous donation of landscaping work at Glenwood Cemetery.

Mayor Jeff Johnson reminded everyone of the importance of completing the 2020 Census. Com. Shanks informed everyone that after discussion with the City’s insurance provider, it was decided the Shelbyville Family Aquatic Center would not open for the 2020 season. The insurance provider recommended not violating the Governor’s Restore Illinois guidelines.

NEW BUSINESS

Com. Firnhaber wondered about the possibility of sending out agendas and meeting packets before Friday afternoons, so that Commissioners may have more time to review the information to be presented at the Council Meeting. Mayor Johnson agreed that might be a good idea.

Com. Schafer told the Council he and Street Department Lead Justin Stigers would be investigating the North Wood Street drainage problem to try to find a solution. Com. Shanks explained there has been recent interest in establishing a Disc Golf course at Forest Park. The course would be 100% funded by local citizen Earl Pfeiffer. Com. Firnhaber wondered about the insurance ramifications of adding a course with flying weighted discs.

Com. Shanks spoke about the addition of security cameras at Forest Park. He had spoken with one company that estimated a cost of $37,000.00 to install cameras with software to read license plates. Com. Shanks explained it would be added to a future agenda to advertise for bids.

Com. Shanks told the Council about an upgrade coming to the Pump Track, located at Forest Park. Rock will be placed in the middle of the track, and the back of one hill will be paved to give it a more finished look.

City Treasurer Kelly Pasley informed the Council of a 50/50 grant that would allow all the police officers to acquire new bullet proof vests, as theirs have expired.

City Engineer Alan Spesard reminded the Council there will be a bid opening at City Hall on June 11, 2020 at 12 p.m., at which time bids for the South Morgan Street Sewer Improvement project will be read.

PUBLIC COMMENT

No public comment at this time.

ADJOURNMENT

Com. Shanks made a motion to adjourn the meeting. Com. Wright seconded the motion. The meeting adjourned at 7:26 p.m.

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